TERMS & CONDITIONS
UPDATED JANUARY 2026
If you use this website as a user (“you”), you agree to this Privacy Policy. Please read it carefully before using our website.
At Stillwaters, your privacy and confidentiality are top priorities. We are committed to protecting your personal information, including protected health information (“PHI”), in accordance with applicable federal and state laws, including the Health Insurance Portability and Accountability Act (HIPAA).
Contact
Stillwaters for Women
501 Allen Ct. Suite 224
Chesterton, IN 46304
(219) 209-3138
info@stillwatersforwomen.com
General
This website is owned and operated by Stillwaters for Women (“Stillwaters,” “we,” “us” or “our”). We respect your privacy and are committed to explaining how we collect, use, share and protect your information.
We may update this Privacy Policy from time to time. Updates will be reflected by changing the “Updated” date at the top of this page. Continued use of our website after changes are posted constitutes acceptance of the updated policy.
What Information We Collect and How It Is Used
We collect information needed to operate our website, communicate with you and provide safe, ethical and effective care.
Information you may provide to us
This may include:
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Name, date of birth, address and contact information
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Health history and relevant medical information
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Medications, treatment notes and care plans
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Payment and billing information for services rendered
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Communication records, including emails, texts and telehealth documentation
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Information submitted through forms, scheduling tools or intake paperwork
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Information collected automatically
When you visit our website, certain data may be collected automatically through standard website technologies. This may include:
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IP address
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Browser type and device information
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Pages visited and time spent on pages
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General location information (approximate, not precise)
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Referral source (how you found our website)
We use this information to maintain website performance, understand website traffic and improve user experience.
How We Use Your Information
Your information is used only for legitimate purposes such as:
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Delivering care tailored to your needs
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Documenting treatment, progress and clinical decisions
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Coordinating care with your written permission, including referrals, labs or collaboration with other providers
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Managing scheduling, billing and internal practice operations
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Communicating with you about your care, appointments and practice updates
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Meeting legal, ethical and regulatory requirements when applicable
We do not sell, rent or disclose your information for marketing or third-party promotional use.
Confidentiality and Disclosure
We do not share your personal information or PHI without your explicit written consent, except in limited circumstances permitted or required by law, including:
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When required by law, such as a court order or valid subpoena
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To report suspected abuse or neglect as required by law
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If there is a credible risk of harm to yourself or others
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For certain medical emergencies or public health situations as allowed by law
If we ever need to disclose information in one of these situations, we make reasonable efforts to disclose only what is necessary.
Electronic Communication and Telehealth
We may use secure platforms for telehealth, electronic health records and communication. We take reasonable steps to protect your information, but you should understand:
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Email and text messaging may not be fully secure. Use is optional and at your discretion.
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We use HIPAA-compliant platforms for video sessions and for storage of clinical records.
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If you prefer not to use electronic communication, let us know and we will make reasonable accommodations.
Cookies and Tracking Technologies
Our website may use cookies and similar tracking technologies to support functionality, analytics and site performance. Cookies are small data files stored on your browser that help websites function properly.
You can control cookies through your browser settings. Disabling cookies may impact the way certain website features function.
We may use third-party analytics tools such as Google Analytics to better understand website traffic and usage patterns. These tools may use cookies or similar technologies. We do not use analytics tools to access your clinical records and we do not intentionally send PHI through analytics platforms.
Your Rights as a Patient
You have rights related to your health information. Depending on the type of record and applicable law, you may have the right to:
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Request access to your records
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Request amendments to your records
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Request limits on how information is used or shared
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Request a list of certain disclosures
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Withdraw consent for communication methods at any time
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File a complaint if you believe your privacy rights have been violated
To exercise any of these rights, please contact us in writing at info@stillwatersforwomen.com.
Data Retention
We retain records in accordance with legal and ethical guidelines. Client information is stored securely and is accessible only to authorized staff involved in your care or practice operations.
Website-related information is retained only as long as necessary to operate the website, improve performance, comply with legal requirements or maintain reasonable business records.
Security
We take reasonable administrative, technical and physical precautions to protect your personal information. However, no method of transmission or storage is completely secure. You acknowledge that information shared over the internet may carry some risk.
Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of third-party sites. We encourage you to review their privacy policies before providing personal information.
Policy Changes
We may update this Privacy Policy to reflect changes in law, technology or practice operations. If changes are material, we will provide notice when required. The most current version will always be posted on our website and available upon request.
Questions or Concerns
If you have questions about this Privacy Policy or how your information is handled, contact us:
(219) 209-3138
501 Allen Ct. Suite 224, Chesterton, IN 46304